Special Event Checklist

Event Information (Res#)

Event Planning Process at Minnesota State University, Mankato

For ALL events hosted on the campus of Minnesota State University, Mankato, you MUST request use of spaces with University Scheduling, your first-stop, full-service event planning resource.


The space(s) you wish to use may not be available if you fail to do this.

When planning events, it is important to make certain that all event needs are met, and, when necessary, permissions are obtained, and University, State and Minnesota State regulations are followed. This form helps to facilitate the event planning process, take care of your event needs, obtain appropriate approvals, and educate you on which regulations must be followed.


For questions regarding the event planning process, please contact University Scheduling at 507-389-2223  or university.scheduling@mnsu.edu.
Event Title
Host Organization
Description
Start Date
Enter a date in the following format: MM/DD/YYYY
End Date
Enter a date in the following format: MM/DD/YYYY
Location
Reservation Number

The reservation number is located on the TENTATIVE reservation confirmation you received from University Scheduling.

Attendees & Advertising
How many people do you anticipate will be present at your event?
Please indicate the highest total number you anticipate.
Please note: you are obligated to update University Scheduling if it appears that your attendance numbers might increase. Event support is based upon the numbers you provide in this document, as such, the requested facilities and services may not be able to accommodate additional participants in excess of established capacities.
Do you want your event to be posted to University Master Calendar?

The description you provided earlier with this event will be used to post your event on the University Master Calendar, if you select Yes.
How is your event being advertised?
Who is your intended audience for the advertisements? 
Please be specific.